Every time a user clicks the Share button in Windows, the Share sheet may display a row of suggested and promotional apps — applications Microsoft recommends for sharing that are not necessarily installed or needed. In a managed enterprise environment, that kind of unsolicited content creates noise, potential distraction, and a non-standard user experience across the fleet.
The good news: Intune has a dedicated Settings Catalog policy that lets you suppress promotional apps from the Share sheet entirely, giving users a cleaner, IT-controlled sharing experience with a single configuration change.
What the Policy Controls
The Disable Share App Promotion setting lives under the Experience category in the Settings Catalog. It maps to the following Windows CSP path:
./Vendor/MSFT/Policy/Config/Experience/DisableShareAppPromotions
The behaviour is straightforward:
- Enabled — Windows hides promotional and suggested app entries in the Share sheet. Users only see apps that are actually installed and registered as share targets.
- Disabled or Not Configured — Windows may display app suggestions and promotional content in the Share sheet alongside installed apps.
This is a machine-scoped policy, so it applies to all users on the device regardless of who is signed in.
How to Configure the Policy in Intune
Step 1 — Create a New Configuration Policy
Open the Microsoft Intune Admin Center and navigate to Devices > Configuration. Click the dropdown arrow on the Create button and select New policy. Set the following options:
- Platform: Windows 10 and later
- Profile type: Settings catalog
Click Create to proceed.
Step 2 — Name the Policy
On the Basics tab, give the policy a clear name — for example, Disable Share App Promotions. A description is optional but recommended for documentation purposes. Click Next.
Step 3 — Add the Configuration Setting
On the Configuration settings tab, click Add settings. In the Settings Picker, search for Disable Share App Promotion and select it from the Experience category. Once added, set the toggle to Enabled.
Step 4 — Configure Scope Tags
If your environment uses scope tags for delegated administration, assign the appropriate tag on the Scope tags tab. Otherwise, leave the default and click Next.
Step 5 — Assign to Device Groups
On the Assignments tab, add the target device groups. For organisation-wide coverage, assign the policy to All Devices. Click Next.
Step 6 — Review and Create
Review the policy summary on the Review + create tab and click Create. The policy will begin deploying to assigned devices on their next MDM check-in.
Verifying the Deployment
To confirm the policy has landed on a device, navigate to Devices > Configuration, open the policy, and check the Device and user check-in status tab. A status of Succeeded confirms the setting has been applied.
For a client-side check, open a file on a managed device and use the Share button (or right-click and choose Share). The Share sheet should display only installed share target apps with no promotional or suggested app row below them.
Policy Behaviour Summary
| Policy State | Share Sheet Behaviour |
|---|---|
| Enabled | Promotional and suggested apps are hidden. Only installed share targets appear. |
| Disabled | Windows may display promotional app recommendations in the Share sheet. |
| Not Configured | Same as Disabled — suggested apps may appear depending on Windows version and region. |
This is one of those small-but-impactful policies that contributes to a professional, distraction-free Windows environment — particularly valuable in customer-facing roles, shared workstations, and education deployments where a clean UI helps users stay focused on their work rather than navigating unsolicited app suggestions.
