25 Microsoft 365 & Teams Admin Practice Questions (With Answers and Explanations)
Exam Questions and Answers: Teams and Microsoft 365 Governance
1. What is the primary purpose of policy packages in Microsoft Teams?
Answer: To assign multiple Teams policies in a single operation
Explanation: Policy packages bundle policies such as messaging, meetings, and calling, allowing faster and consistent assignments for roles like frontline workers or educators.
2. To which objects can Teams policy packages be assigned?
Answer: Users and groups
Explanation: Policy packages support both direct user assignment and group-based assignment for scalable management.
3. Which Teams policy assignment takes precedence if a conflict exists?
Answer: User-assigned policy
Explanation: In Teams policy precedence, direct user assignments override group and global policies.
4. Which tools can be used to manage Teams policies?
Answer: Microsoft Teams admin center and Teams PowerShell
Explanation: Policies can be managed via the UI or automated using PowerShell for bulk operations.
5. Where do you restrict who can create Microsoft 365 groups?
Answer: Microsoft Entra ID group settings
Explanation: Group creation control is managed at the directory level in Entra ID, not Teams.
6. What is required to allow only specific users to create Microsoft 365 groups?
Answer: A security group containing allowed creators
Explanation: Entra ID checks membership in a designated security group to permit group creation.
7. What happens if Microsoft 365 group creation is restricted?
Answer: Only members of the allowed security group can create groups
Explanation: All other users are blocked from creating Teams, Planner plans, and other group-backed workloads.
8. What is the purpose of a Microsoft 365 group expiration policy?
Answer: Automatically delete inactive groups after a defined period
Explanation: Expiration policies reduce group sprawl by removing unused groups unless renewed.
9. Who can renew an expiring Microsoft 365 group?
Answer: Group owners and Global Administrators
Explanation: Renewal responsibility is delegated to owners, with admins as a fallback.
10. What happens if a group is not renewed before expiration?
Answer: The group is soft-deleted
Explanation: Soft-deleted groups can be restored within the retention window.
11. How long is a deleted Microsoft 365 group typically retained?
Answer: 30 days
Explanation: During this period, administrators can restore the group and its associated Team.
12. Which elements can be enforced using a group naming policy?
Answer: Prefixes, suffixes, and blocked words
Explanation: Naming policies ensure consistency and prevent inappropriate or noncompliant names.
13. When does a naming policy apply?
Answer: When creating or renaming groups
Explanation: Existing group names are not retroactively changed.
14. Which service enforces naming policies for Teams?
Answer: Microsoft Entra ID
Explanation: Teams naming policies rely on the underlying Microsoft 365 group naming policy.
15. Which PowerShell module is required to manage Microsoft Teams?
Answer: MicrosoftTeams
Explanation: This module provides cmdlets for Teams creation, policy assignment, and lifecycle operations.
16. Which cmdlet installs the Microsoft Teams PowerShell module?
Answer: Install-Module MicrosoftTeams
Explanation: This cmdlet downloads and installs the official Teams PowerShell module from the PowerShell Gallery.
17. Which cmdlet assigns a Teams messaging policy to a user?
Answer: Grant-CsTeamsMessagingPolicy
Explanation: Teams policies use Grant-Cs* cmdlets for assignment.
18. Why would you use PowerShell to assign Teams policies?
Answer: For bulk, automated, or scripted assignments
Explanation: PowerShell enables large-scale management beyond portal limitations.
19. What happens when a Microsoft Team is archived?
Answer: Conversations become read-only
Explanation: Members cannot post new messages, but content is preserved.
20. Can files still be accessed when a Team is archived?
Answer: Yes
Explanation: SharePoint files remain accessible, depending on archive settings.
21. What is the main difference between archiving and deleting a Team?
Answer: Archiving preserves data; deleting removes it after retention
Explanation: Archiving is reversible and intended for long-term reference.
22. Which feature helps review guest access periodically?
Answer: Entra ID Access Reviews
Explanation: Access reviews automate guest and member access validation.
23. What happens if a guest fails an access review?
Answer: Access can be automatically removed
Explanation: Based on review settings, denied users are removed from groups or Teams.
24. Which license is required for advanced access review features?
Answer: Microsoft Entra ID Governance
Explanation: Some access review features go beyond Entra ID Premium P2 capabilities.
25. Why are access reviews important for Teams governance?
Answer: They reduce risk from stale or excessive access
Explanation: Regular reviews ensure only authorized users retain access to sensitive collaboration spaces.
