Step-by-Step Tutorial: How to Use ChatGPT Group Chat for Collaboration

What you will achieve

By the end of this tutorial, you will be able to:

• Create a ChatGPT Group Chat
• Name the group and generate an invite link
• Add or remove members
• Tag @ChatGPT to get help inside the conversation
• Customize how ChatGPT responds in that group

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Prerequisites

1. Each participant must have their own ChatGPT account.
2. Group chat works on:
   • ChatGPT website (recommended for setup)
   • ChatGPT mobile apps (Android and iOS)
3. Free accounts can use group chat, but may have limits during peak usage.

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Step 1: Start a Group Chat (Web Version)

1. Open your browser and go to chatgpt.com.
2. Sign in to your ChatGPT account.
3. In the top-right corner, click the Start a Group Chat icon.
4. Click Start group chat.

You may see an invite link right away. For now, continue to the next step to rename the group before inviting people.

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Step 2: Rename the Group Chat

1. In the top-left area (chat list), click New group chat.
2. Select Rename group.
3. Enter a meaningful name (examples: “Club Exec Team,” “Event Planning,” “Monthly Meeting”).
4. Click Rename.

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Step 3: Create and Share the Invite Link

1. Click the group chat name at the top of the conversation.
2. Select Manage group link.
3. You will see a long invite link.
4. Click Copy.
5. Paste the link into an email, WhatsApp message, Teams chat, or SMS and send it to the people you want to invite.

Tip: If you are emailing it, include a one-line instruction like “Click this link to join our ChatGPT group chat.”

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Step 4: Chat Normally With the Group

1. Type messages in the Send a message box.
2. Press Enter (or Send) to post like a normal group chat.

This part is exactly like any other messaging app.

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Step 5: Ask ChatGPT for Help in the Group

Whenever you want ChatGPT to respond, tag it directly:

1. Type: @ChatGPT followed by your request.
2. Send the message.
3. ChatGPT will reply in the same thread for everyone to see.

Examples you can use:

• @ChatGPT Suggest 5 venues near downtown with estimated prices
• @ChatGPT Rewrite these meeting notes into clear action items
• @ChatGPT Compare these two budget options and recommend one
• @ChatGPT Draft a club newsletter announcement for next week’s event

Important: ChatGPT does not jump in unless someone tags it.

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Step 6: Add or Remove Members

1. Click the group chat name.
2. Select People.
3. Add members (if supported) or remove existing members as needed.

Use this when committees change or when an event planning group is temporary.

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Step 7: Customize How ChatGPT Behaves in This Group

1. Click the group chat name.
2. Select Customize ChatGPT.
3. Set preferences such as:
   • Keep answers concise vs detailed
   • Formal vs casual tone
   • Remember key club details shared in the group (where supported)

Best practice: Add a short “group context” message so ChatGPT stays consistent, for example:

• “We are planning a club event for 40 people. Budget is $30–$50 per person. Prefer venues near public transit.”

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Step 8: Use Notifications to Stay in Sync

If someone posts in the group while you are in another chat, you will receive a notification. Click it to jump back into the group thread.

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Quick “First Message” Template to Pin the Group Context

Copy and paste into the group as your first setup message:

• Club name:
• Goal of this group:
• Key dates:
• Budget range:
• Preferred location:
• Decision makers:
• What you want @ChatGPT to help with (venues, drafts, notes, comparisons, etc.):

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Troubleshooting Checklist

• Someone cannot join: Confirm they are signed into a ChatGPT account before clicking the link.
• ChatGPT is not responding: Make sure the message includes @ChatGPT.
• Too many requests: Free plans can hit rate limits. Space out requests or consolidate into one message.

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