| 1. Create and Organize Digital Notebooks | Structure your notebooks with sections and pages to separate topics, projects, or months. You can rename, move, or merge sections anytime. | File → New → Choose Location (OneDrive / SharePoint) |
| 2. Customize Sections with Colors and Passwords | Assign colors to differentiate sections visually or password-protect confidential sections for privacy. | Right-click Section → Section Color / Password Protect This Section |
| 3. Export and Share Notebooks Easily | Export selected pages, sections, or full notebooks to share with others or save as backups. | Right-click Section → Export → Choose Format (PDF, .one, etc.) |
| 4. Tag and Search Notes Efficiently | Use built-in or custom tags (To-Do, Important, Question) to label content. Search tags to find key information instantly. | Home → Tags → Customize Tags / Search Bar |
| 5. Integrate Outlook Tasks with OneNote | Create and manage Outlook tasks directly from OneNote notes. Tasks sync automatically between both apps. | Home → Outlook Tasks → Select Due Date |
| 6. Email Notebook Pages Instantly | Share meeting notes or ideas with your team via email directly from OneNote. It auto-fills the email content in Outlook. | Home → Email Page |
| 7. Insert Meeting Details from Outlook | Import meeting subjects, attendees, and times from Outlook directly into your notes for better organization. | Home → Meeting Details → Select Meeting |
| 8. Use Dictate and Transcribe for Quick Notes | Turn your speech into text using Dictate or upload audio files for Transcribe. Useful for lectures or brainstorming. | Home → Dictate / Insert → Audio → Transcribe |
| 9. Draw, Sketch, and Annotate with Ease | Use a stylus or mouse to sketch diagrams or take handwritten notes. Convert shapes or ink to text for a clean look. | Draw → Draw with Touch / Ink to Text / Convert to Shapes |
| 10. Insert Tables, Files, and Media | Add Excel spreadsheets, PDFs, links, and images. You can even annotate documents directly within OneNote. | Insert → Table / File Attachment / File Printout / Picture |
| 11. Capture Screens Instantly with Screen Clipping | Clip a specific screen area and insert it into your page. OneNote can recognize text within images (OCR). | Insert → Screen Clipping |
| 12. Create Custom Page Templates | Design consistent pages for projects, lessons, or meetings. Save and reuse them as templates. | Insert → Page Templates → Save Current Page as Template |
| 13. Use Links for Internal Navigation | Create clickable links between sections or pages to interconnect related notes or topics. | Right-click Page → Copy Link to Page → Paste in Another Page |
| 14. Collaborate in Real-Time with Teams or OneDrive | Share notebooks via OneDrive, Teams, or SharePoint. Collaborators can edit together and track version history. | File → Share / OneDrive → Set Permissions → Invite People |
| 15. Integrate with Microsoft To Do and Outlook | OneNote tasks sync automatically with To Do and Outlook, creating a unified productivity experience. | Home → Outlook Tasks / To Do Integration (Auto-Sync) |
