Microsoft has expanded its eSignature capability across all Microsoft 365 tenants worldwide, with the exception of Indonesia and Turkey. This rollout brings a seamless, integrated signing experience to Word (Desktop) and SharePoint users beyond the initial preview regions of the US, UK, EU, Canada, and Asia-Pacific.
The feature appears in Word’s ribbon for Current Channel subscribers as a new eSignature fields button. Clicking it lets authors place signature boxes directly into a document. Once the desired fields are set up and recipients added, Word automatically converts the file into a PDF, distributes it for electronic signing, and—upon completion—saves the signed PDF back into its original SharePoint library. This eliminates the need to download, upload, or manually manage signed copies.
A significant enhancement in this release is the addition of free-text fields. Signers can now enter details such as job titles, identification numbers, or mailing addresses directly within the signing workflow. This reduces back-and-forth communication and ensures all necessary information is captured in one place.
For organizations already using Adobe Acrobat Sign or DocuSign, the process has also been streamlined: signed documents from these providers now return to their native SharePoint location instead of being redirected to separate folders. This unifies document storage and versioning, making retrieval and compliance reporting simpler.
Finally, Microsoft will soon rebrand “SharePoint eSignature” as “Microsoft 365 eSignature” across its suite of applications. Administrators must enable the new service under Pay-as-you-go options in the Microsoft 365 Admin Center to activate this functionality for their users.
